Privacy Policy

Your personal data is collected and processed by ARCHER ACADEMY BV (hereinafter referred to as ‘Archer Academy’).

Archer Academy has its headquarters at Stijfselrui 46, 2000 Antwerp, registered under company number BE0771.536.218.

1. Scope of the Privacy Policy

Archer Academy BV attaches great importance to privacy and is therefore committed to protecting the (personal) data of all its stakeholders with the utmost care and to processing personal data solely in a fair and lawful manner. This privacy statement applies to our customers, partners, and website visitors for the personal data that Archer Academy BV collects and processes via this website and related services.

This privacy statement contains important information about how and for what purposes Archer Academy, as the data controller, collects and processes personal data, and clarifies which rights you, as a data subject, can exercise.

2. Processing of Personal Data

Personal data can be defined as all information by which a natural person can be directly or indirectly identified. You may provide us with your personal data in the context of the following activities, for the corresponding purposes and based on the stated reasons:

• Contact form or correspondence: by filling in the contact form on the website, you agree that Archer Academy processes your name, email address, telephone number, and your query or message. If you contact us directly (by email, telephone, or letter), we will process your contact details and the content of this correspondence. We only use this information to adequately handle your query or message.
• Newsletter: When you subscribe to our newsletter, you provide your name and email address. Archer Academy collects this personal data based on your consent and for the purpose of sending you relevant information and keeping you updated on our latest news.
• For sales and marketing purposes: Archer Academy may use your name and contact details for direct marketing campaigns to inform you about promotions related to the products and services Archer Academy provides, and to contact potential future clients. We may also use the data to make targeted offers, e.g., via email or to display an advertisement on our own website. We send these communications or place advertisements based on Archer Academy's legitimate interest, if we determine that you are interested in, or could benefit from, our services or products.
• Survey / feedback: based on the legitimate interest of Archer Academy, we may use your contact details to assess, evaluate, and improve the services offered. For this purpose, we may send questionnaires or customer surveys, or ask you to complete our customer feedback form.
• Events: when you register for one of our events, we ask you to provide certain information to enable participation in that specific event. For example, we usually ask for your name, email address, job title, and the organisation you work for. We collect this information based on your consent to complete your registration and thus ensure the best event experience for everyone.
• Photos: If you attend one of our events, there is a possibility that photos may be taken. These photos will subsequently be shared with attendees via a password-protected environment. We collect and share these photos based on your consent.
• For the organisation of your programmes: When you participate in a programme with Archer Academy or use another service, we collect your contact and invoicing details. This is for the purpose of providing our services and managing our (client) relationship, and is based on your agreement with Archer Academy.
• For recruitment purposes: In the context of recruitment and selection, we ask you to provide certain information. For example, we will usually ask for your name, contact details, CV, and a cover letter. We collect this information based on your consent.
• Other relationships: we collect contact details from our current or prospective suppliers and partners. We process this information to enter into our agreements and to manage our relationships or partnerships. This processing is therefore based on the conclusion and execution of our contracts and business relationships.

Archer Academy considers your personal data confidential and undertakes to process it only in a manner compatible with the purposes for which the data was initially collected.

3. Your Rights as a Data Subject

At all times, the data subject has the possibility to exercise their rights as described in the General Data Protection Regulation. The data subject can exercise the following rights:

Right of access to your personal data

You have the right to request access to your personal data at any time, and to request a copy of the personal data that Archer Academy collects about you.

Right to rectification

You always have the right to have inaccurate personal data corrected or incomplete personal data supplemented.

Right to erasure (“right to be forgotten”)

You can request to have your personal data deleted from Archer Academy's systems. The request to erase your personal data cannot always be granted due to contractual or legal obligations. Archer Academy observes these obligations when responding to your request.

Right to object

You have the right to object to the processing of your personal data if the processing is based on the legitimate interests of Archer Academy or on public interest. We will cease processing unless we can demonstrate compelling legitimate grounds for the continued processing or for the establishment, exercise or defence of legal claims. You can also object in the case of processing your data for direct marketing purposes, so that the personal data will no longer be processed for these purposes.

Right to withdraw your consent

For the processing of your personal data collected by Archer Academy with your consent, you can withdraw your consent at any time. For example, you can always unsubscribe from newsletters. However, the withdrawal of your consent does not apply to processing activities previously carried out by Archer Academy.

Right to restriction of processing

In certain cases, the data subject has the right to obtain the restriction of the processing of his or her personal data. We will continue to store your data, but we will limit its use. For example, you may submit this request if you believe your personal data is inaccurate or if Archer Academy's processing is not justified. We only need to fulfil these requests in specific cases, as determined by law.

Right to data portability of personal data

The data subject has the right to obtain the personal data concerning him or her, processed by Archer Academy, in a structured, commonly used, and machine-readable format and/or to have that data transmitted to another data controller.

The above rights can be exercised free of charge by sending an email to privacy@archer.academy. We commit to responding to your request within one month of receipt. We may first ask for additional information to confirm your identity and to ensure the request originates from you.

The right to lodge a complaint

If at any time you believe that Archer Academy is infringing your privacy, you have the right to lodge a complaint with the Belgian Data Protection Authority: Data Protection Authority, Drukpersstraat 35, 1000 Brussels, Tel +32 (0) 2 274 48 00, email: contact@apd-gba.be.

4. Disclosure to Third Parties

Archer refrains from disclosing or selling personal data of data subjects to third parties and from publicly disclosing personal data of data subjects, unless in the following specific cases:

• Personal data may be shared with external service providers to whom Archer Academy has outsourced certain processing activities. In any case, they are limited to processing your personal data in accordance with our instructions, and a data processing agreement will be concluded if necessary, obliging them to comply with all obligations required by applicable data protection laws.
• If required by applicable laws or regulations.

With regard to international transfers of personal data and processing outside the European Economic Area (EEA), your data will only be transferred to parties in third countries, such as software providers and cloud or mailing services, if permitted by the applicable data protection legislation. We guarantee appropriate safeguards that ensure your rights are also respected by the data recipient outside the EEA in accordance with an adequate level of data protection.

5. Storage of Your Personal Data

We do not retain your personal data longer than is strictly necessary for achieving the purposes for which we received the data, or for the performance of a contract, or for complying with a legal obligation. Retention periods vary with regard to the type of processing activity and the purpose for which the personal data was collected.

The personal data we collect based on your consent will be stored by us as long as your consent remains valid.

In all cases, personal data may be stored for a longer period if there is a legal or regulatory reason to do so, or for a shorter period if the data subject objects to the processing of his/her personal data and if there is no longer a legitimate reason to retain it.

6. Security and Confidentiality of Your Personal Data

To protect your personal data, we take appropriate technical and organisational measures to protect them as best as possible against loss, unwanted modifications, unauthorised access or misuse. These measures include, but are not limited to, physical and operational security measures, access control to our IT systems, staff awareness, and confidentiality clauses for both internal and external employees.

All our employees and third parties engaged by us are obliged to respect the privacy and security of your data.

7. Contact Details

If you have comments or questions about the information in this statement, or about other matters related to the processing of your personal data by Archer Academy, please contact us at privacy@archer.academy.

If you prefer to contact us by post, you can do so at the following address:

Archer Academy BV
Stijfselrui 46
2000 Antwerp

8. Changes to Our Privacy Policy

We may amend or update this Privacy Statement from time to time to reflect changes in our practices regarding the processing of your personal data or changes in applicable law. We will do this by posting the updated version on this-website. When we publish changes to our Privacy Statement, we will change the date and version number of the “last update” of our Privacy Statement. Significant changes will be announced on our homepage. Nevertheless, we recommend that you regularly read our Privacy Statement.